All writers want to write with style. However, your publisher thinks of style less in terms of crafting words with fashion and flair and more in terms of communicating with good grammar and consistency. Here are a few resources you will need as you polish your prose for publication:
1. Manual of Style:
A manual of style (MOS or MoS) is a comprehensive guide to editorial style and publishing practices. These thick books cover industry-wide or profession-wide guidelines for writing. If you are writing a book for general readership, you probably need to follow The Chicago Manual of Style. For both UK and US usage, you can turn to the New Oxford Style Manual.
If you are writing articles for newspapers or magazines, you may need The Associated Press Stylebook. If you are writing for a scientific or medical audience, you will need to use the AMA Manual of Style. Other academic fields and professions have specific manuals of style. I keep several manuals of style handy on a bookshelf near my writing desk. All of these reference books provide guidelines for grammar, citing sources and use of terms specific to that writing style. They also help you better understand the publishing process and the final layout you can expect for the piece you are writing.
2. Publisher’s Style Guide
The publishing house for your book may have its own style guide that serves as a supplement to an industry-wide manual of style. InterVarsity Press, the publisher of my book, Questioning Your Doubts: A Harvard PhD Explores Challenges to Faith, provided me with an editorial style guide that addressed how they format parts of a book and answered specific questions about grammar, punctuation, word usage and appropriate choice of abbreviations. Remember that your publisher’s style guide can overrule a more general manual of style, so always follow your publisher’s editorial direction.
3. Style Sheet
While writing a book or an article, you might find that certain words or phrases could be spelled, capitalized, punctuated, abbreviated or used in more than one way. To keep your writing consistent, create a style sheet that tracks your own or your editor’s rules for these words and phrases. This style sheet will take precedence over the more general publisher’s style guide and the industry-wide manual of style. Make a simple template with two columns: one that lists each word or rule and one that defines the style. Fill in the template as you write or receive comments from your editor.
A style sheet also can help you achieve consistency across a series of articles for the same magazine or for each book in a trilogy. It can save you time when editing your final draft by eliminating the need to look up a given rule in a larger reference work or trying to locate a particular email from your editor. With style sheets, guides and manuals helping you handle the mechanics of writing, you will have creative energy left over for the fun part of writing, such as choosing great literary devices and playing with the rhythm of a sentence. Within the constraints of proper style, your own writing voice will emerge.
Which resources have you found most helpful for keeping your writing in style?